Chairing A Meeting For The First Time

There are many reasons why meetings are not effective some of these include.

Chairing a meeting for the first time.

I m michelle carter project manager at antiveo and i ll be chairing the meeting today. The meeting is unnecessary and revolves around discussion of trivial issues thus wasting members valuable time. Make sure you are clear about what needs to be achieved. Open a meeting or a conference call by greeting everyone and introducing yourself.

Discuss the upcoming meeting with your attendees. The first point of any regular meeting that you chair should be to ask those responsible to report back on their progress from the previous meeting. First of all you need to plan and prepare for your meeting. When you learn that you ll be chairing an upcoming meeting one of the first things you should do is to spend a little time talking to the people who will be attending especially high ranking or important people.

Inappropriate style of leadership i e the chairperson dominates and. Start and finish the meeting on time. The follow up to the meeting is just as important as the meeting itself. There may be new people there and even regular attendees will forget.

If it doesn t work perfectly first time keep on trying. The idea is to implement only the ones you think your group needs. A group can take a while to get used to the meeting rules you ve agreed. Prepare the agenda and any accompanying materials.

Remember you will need to remind people of the meeting rules at each meeting. Monitor and evaluate how successful they prove to be in your meetings. The meeting lacks a clarity of purpose i e the aims and objectives are not clearly defined. Then send these out to the participants allowing plenty of time for them to prepare too.

Here are eight common meeting procedures to get you started. Why meetings may be ineffective. Do this with the objectives of the meeting in mind. Of course being a chair here means that you re the person in charge of conducting the meeting not a piece of furniture.

Hello everybody and thanks for joining.